Privacy Policy

We are delighted by your interest in our company. Data protection is of particular importance to the management of Business-Appartements.de. In principle, our website can be used without providing any personal data. However, if a data subject wishes to use specific services offered by our company via our website, the processing of personal data may become necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject.

The processing of personal data, such as the name, address, email address or telephone number of a data subject, is always carried out in accordance with the General Data Protection Regulation (GDPR) and in compliance with the applicable national data protection regulations governing Business-Appartements.de. This Privacy Policy informs you about the nature, scope and purpose of the processing of your personal data in connection with the rental of our business apartments and the services associated with them. It also explains your rights as a data subject.

Data Controller

The data controller responsible for processing personal data within the meaning of the General Data Protection Regulation (GDPR) and other applicable data protection laws is:

Stephanie Burghardt
Teichwiesenweg 6
01109 Dresden
Germany
Phone: +49 351 3216555
Email: info@business-appartements.de
Website: Business-Appartements.de

Types of Data Collected

We process personal data that we receive from our tenants and the persons living in their households in connection with the tenancy.

In particular, the following data may be processed:

  • First and last name,
  • Contact details, such as address, email address and telephone number,
  • Your employer, the length of your employment and the amount of your income,
  • A copy of your most recent payslip (for employed tenants),
  • Income statements (for self-employed tenants),
  • Identification data (e.g. identity document details),
  • Bank account details,
  • Amount of rent,
  • Consumption data and utility costs,
  • Records of rental and utility payments received,
  • Correspondence during the tenancy,
  • Number of persons living in the household.

Legal Basis and Purposes of Data Processing

We require the above-mentioned data to establish, perform and administer the tenancy agreement and to assess your creditworthiness. The processing of this data is necessary pursuant to Art. 6(1)(b) GDPR for the performance of the contractual obligations arising from the tenancy agreement.

In certain cases, your data may also be processed to protect our legitimate interests pursuant to Art. 6(1)(f) GDPR. Furthermore, the processing of your data may be necessary to comply with a legal obligation. In such cases, the legal basis is Art. 6(1)(c) GDPR.

Recipients of Data

Your personal data will only be disclosed to third parties:

  • with your consent pursuant to Art. 6(1)(a) GDPR,
  • where disclosure is required by law pursuant to Art. 6(1)(c) GDPR,
  • where disclosure is legally permissible and necessary for the performance of contractual relationships with you pursuant to Art. 6(1)(b) GDPR, or
  • where disclosure is necessary to establish, exercise or defend legal claims pursuant to Art. 6(1)(f) GDPR, provided there is no reason to believe that you have an overriding legitimate interest in preventing such disclosure.

Where necessary for the performance of the tenancy agreement pursuant to Art. 6(1)(b) GDPR, your personal data may be disclosed to third parties. These may include:

  • Tradespeople or experts,
  • Energy suppliers,
  • Service providers.

Data Retention Period

We process and store your personal data for as long as necessary to fulfil our contractual and legal obligations.

Once the data is no longer required for the fulfilment of contractual or legal obligations, it is generally deleted unless further temporary storage is necessary for the following purposes:

  • Compliance with statutory commercial and tax retention requirements (German Fiscal Code – AO, German Commercial Code – HGB). The applicable retention and documentation periods range from two to ten years.
  • Preservation of evidence in accordance with statutory limitation periods. The standard limitation period is three years (Section 195 of the German Civil Code – BGB).

The data of prospective tenants will be deleted if:

  • The applicant is no longer interested in renting an apartment,
  • An applicant has applied for a specific apartment but has not been selected.

Obligation to Provide Data

Providing your personal data is necessary for concluding and performing the tenancy agreement. Without this data, we will generally have to refuse to conclude the agreement or may be unable to continue performing an existing agreement.

Your Rights

As a data subject whose personal data is being processed, you have the right to obtain information about the personal data being processed, the right to rectification of inaccurate personal data, the right to erasure of your personal data, the right to restriction of processing, and the right to data portability. You also have the right to lodge a complaint with a competent data protection supervisory authority.

Right to Object

Where personal data is processed on the basis of our legitimate interests, you also have the right, pursuant to Art. 21 GDPR, to object to the processing of your personal data with effect for the future, provided that your objection is based on grounds relating to your particular situation.

If you wish to exercise your right to object, please contact the data controller using the contact details provided above.

Use of External Services

Cloudflare Turnstile

We use Cloudflare Turnstile on our contact page to protect our contact form against automated access and abusive submissions (e.g. bots and spam). The service uses technical characteristics to determine whether an input is made by a human or an automated programme.

For this purpose, the following data may be processed in particular: IP address, information about the browser and operating system used, the user agent, and technical connection information (e.g. TLS fingerprint).

The processing is based on our legitimate interest pursuant to Art. 6(1)(f) GDPR in ensuring the security of our website and protecting our contact forms against misuse.

For further information about data protection at Cloudflare Turnstile, please visit:
https://www.cloudflare.com/turnstile-privacy-policy/

 

OpenFreeMap (Map Display)

We use the OpenFreeMap map service on our website to display our locations. The map tiles are loaded from the servers of OpenFreeMap, operated by Hyperknot Software Kft., Petőfi Sándor utca 48., 2724 Újlengyel, Hungary.

When you visit a page containing an embedded map, your browser establishes a direct connection to OpenFreeMap's servers. Technically necessary connection data is transmitted, in particular your IP address, the requested map tiles, and information about your browser and operating system.

According to the provider, IP addresses are not stored in access logs under normal operating conditions, and no cookies or tracking technologies are used. Error logs may contain IP addresses and are deleted after a maximum of seven days. In the event of security incidents, IP addresses may be temporarily stored for up to 30 days.

The use of this service is based on our legitimate interest in providing a user-friendly display of our location, in accordance with Art. 6(1)(f) GDPR.

For further information about OpenFreeMap's privacy practices, please visit: https://openfreemap.org/privacy/